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Whenever you update the DNS records for your domain, whether you’re pointing it to a new server, changing mail routing, or configuring subdomains, it’s important to verify those changes externally. Checking DNS propagation helps ensure that updates have been applied correctly and are resolving across global DNS servers. In this guide, learn how to check DNS settings for a domain and monitor propagation effectively. Check DNS using MXToolbox The MXToolbox SuperTool can be used to check different DNS records for a domain including: A, MX, CNAME, TXT, etc. 1. Start by heading over the the SuperTool page as referenced above. 2. With the tool page open, enter your domain name into the search box. 3. From here you can choose the type of DNS record you want to check using the dropdown menu. 4. Now using the search bar click the button for your lookup, in this example we are using DNS Check that will query that domains nameservers. You can use this to verify that those changes resolve externally. Check DNS with Whats My DNS You can use the website What’s My DNS to check DNS records externally and see how they resolve across various servers around the world. 1. Start by opening What’s My DNS in your browser. 2. Now you can enter your domain name into the search box. 3. From here you can choose the type of DNS record you want to check using the dropdown menu. You have a few options to choose from here, we will be querying the A record which will show where the website is pointed to. 4. Finally, using the search button you can query that domain for the selected record. This will provide an output similar to below which shows the website resolving correct across different regions globally.

Post Office Protocol version 3 or POP3 (POP), is one of the most widely used mail server protocols for retrieving email to a local device. It was designed to be simplistic and efficient, allowing users to download messages from the mails server to be stored locally whilst removing them from the server. As a method this has been a standard for traditional email access, especially true before the widespread use of cloud-based services, multi-device syncing and more “productivity” features. While modern alternatives like IMAP offer more flexibility, POP3 remains relevant for users with specific needs or limited server storage. For example at the moment adding custom domain email to Gmail uses POP. How POP Works When an email client connects to the mail server it performs the following actions: Because the emails are stored locally after download, users can access them offline without needing an internet connection. This makes POP3 especially useful in low-bandwidth or intermittent connectivity environments. POP3 vs. IMAP The key difference between POP3 and IMAP lies in how emails are managed: For users who only check email from a single device and prefer to keep control of local storage, POP3 is a practical option. However, those needing access from multiple locations or devices typically prefer IMAP. When to Use POP3 POP3 is ideal if: However, it may not be suitable if you need device syncing or server-based folder organisation

Setting up an email on your Android device is easy. It has loads of benefits, the main one being the ability to access and manage your email on the move; portability promotes efficiency and can make it easier to manage and cultivate strong customer relations through quicker responses. y default, android uses Gmail for its email. We have discussed how to add your email address to Gmail previously. However, adding an email account in Android is different as it requires a different mail protocol for other email addresses, IMAP. IMAP or Internet Message Access Protocol works differently compared with POP3. Where POP3 downloads the emails to the device, IMAP stores emails on the mail server, allowing the user to access those emails from multiple devices. POP3 isn’t recommended for mobiles as it would eat into the limited available space, harming your overall user experience. Change your Gmail settings Before we can start adding the email to the Android device, first make sure that your Gmail account has IMAP enabled. This is disabled by default and without it enabled you will not be able to add your account. 1. Firstly, open the Gmail web application on your computer. 2. Afterwards, you will be prompted to log in to your Gmail or Google Account and use the one you use on the device. 3. Now you have logged in, in the top right of the Gmail window, click the settings cog and then click see all settings in the dialogue box. 4. From here, click on the tab Forwarding and POP/IMAP. 5. Finally, under IMAP access, click Enable IMAP and click Save Changes. Add email to Android device To add an email you’ll need to have one set up, if you haven’t already, do this now. Create a custom domain email. 1. Firstly, using your Android device, find and open the Gmail application. 2. Afterwards, in the Gmail app. Click the porthole icon, this opens the account management interface. This might look different if you don’t have an existing account. 3. Next, click add another account. This starts the in-app account creation wizard. 4. From here, you can see all the different email providers that work with Gmail. Click Other (IMAP) to start setup. Incoming server settings 1. Enter your email address, this can be anything you want and is effectively just a display name. Click Next to continue. 2. Afterwards, in the username field, enter your email address matching your email in the cPanel account. 3. For the password, use the same password as the above address. 4. Once you have entered your password, enter your IMAP server which is your domain. 5. Finally, the default set-up is Port 993 with SSL/TLS selected. Keep these defaults and click Next to continue. Outgoing server settings The outgoing server settings are almost identical to the incoming settings. The only difference is the additional SMTP server field. And, the port, which by default is 465, is the secured port for SMTP connections. Copy the remaining settings from the above instructions, including username, password, and server. Click Next to finalise the changes. Finish setting up your email in Android After adding your outgoing server settings, enter the display name. This is what will be displayed on all messages sent from the account. Finally, click Next, the wizard will run final validation checks and notify you of any issues.

A big blocker for many manual migrations is transferring emails from one server to another. Luckily if you add email to Outlook then you will be able to export existing emails and then import them back into your new hosting account. In this guide we’ll walk through the export & import process using Outlook to transfer emails to your new web hosting account from your previous email hosting provider. Initial Preparation in cPanel Before you can transfer in any mail you’ll need to first set up your email accounts in cPanel. These accounts need to perfectly mirror the set up at your existing provider so that the emails can be imported into those accounts here. Exporting mail with Outlook To start the manual migration process you’ll need to export mail first, we’ll do this with a .pst file. You can follow on below. 2. Moving forward you’ll need to click Export to a file as shown, followed by Next. 3. Afterwards, select Outlook Data File (.pst) and then click Next. 4. From here, select the folders you want to export (if you want to include subfolders, make sure that’s checked). To continue click Next. 5. After select the folder you would like the backup saved to and configure the options for duplicate items as required. 6. Finally, you have the option of protecting your .pst backup with a password, this is good option if you want to keep it a secured. Just be careful you don’t lose it! Importing mail with Outlook. Now to move that mail back over to your new account you’ll first need to switch to that account in Outlook and then follow on from below. 1. First, start by opening the File menu (this step is almost exactly the same as for exporting). Then from the Open & Export menu click Import/Export. 2. Afterwards from the Wizard dialogue box, select Import from another program or file then click Next. 3. Moving on, click on Outlook Data File (.pst) as before. Then click Next. 4. Finally, select the file you made earlier and then click Next. Verifying successful transfer Once you’ve completed the steps above, you can login to your webmail account and check that everything is where it should be. If that’s all worked great, the migration/transfer was successful. Once the emails have been copied to your new inbox, it’s important to verify that the transfer was successful.

Setting up an email account for your custom domain is essential for professional communication, ensuring your business or personal brand appears credible and organised. With email hosting, you can create personalised addresses that match your domain, enhancing trust and brand identity. This guide will walk you through the process using cPanel, providing clear steps to help you quickly configure your email accounts without hassle. Create an email account in cPanel 2. Once you have logged in, navigate to email accounts in the email section. 3. Here you see an overview of your existing email accounts. Click Create as highlighted. 4. Click Create and populate all fields with the desired values. Use the password generator to generate a unique, strong password. 5. Optional, click Edit Settings and adjust the mailbox quota. 6. Finally, click create to create an account.

Everyone of us has many passwords to manage on a daily basis. One study even suggests that we’re each juggling a huge 100 passwords across various sites and services. Now if you ever forgot your email account’s password or need to reset it for security reasons, we’ve got your back! All you need to do is to just follow the few steps below: Once you note down the password, click the Update Email Settings. The password for this particular email account will now be updated. Isn’t that too easy? If for some reason, you are having issues logging in to your cPanel dashboard, you can also reset the email password from your Webmail interface. The steps are described as below: It’s always recommended to double-check if the new password has replaced the old one properly, or if you simply pasted the correct one on your notes. So go ahead and log out from your Webmail, then enter the email username, the password you just updated, and click the Log In button. If you are successfully logged in, that means you’re all set with your new password!

Webmail is a way to access, use, and manage email from a browser. Use it to securely access your email without needing to download additional email software. It can work across most devices with an internet connection, including PCs, Tablets, and Mobile devices. All of our web hosting plans and all customers of those with reseller hosting have access to unlimited business email addresses, perfect for creating and managing multiple inboxes for your business The following are common issues which may prevent access. Recently registered or transferred domains will take time to propagate, continue if you cannot access webmail through your domain. On cPanel, the easiest way to access and log in to webmail is through your browser’s address bar. If you have already set up your domain name, this can be either https://yourdomain.tld/webmail or https://yourdomain.tld:2096. If you’re unable to access the mailbox through your domain, you can use the server’s hostname alongside either /webmail or :2096. The hostname for your server will be contained within your welcome email. Access webmail from cPanel As an admin user, cPanel lets you access email accounts directly. To do this, follow on from below. 1. Firstly, log in to cPanel. 2. Under the email section, click “email accounts”. 3. Next to access webmail, click “check email”. 4. Afterward, choose your preferred client by clicking either horde or roundcube. 5. Finally, click “open” to be redirected to that mailbox. 6. Using any of the above methods allows you to securely access your mailbox quickly. However, it does lack the extended features provided by standalone email software.

Roundcube is an excellent free open-source webmail solution with an easy to use interface. It is available for all of our shared hosting customers and can also be easily setup on a LAMP stack server. In this guide we’ll walk through how to access Roundcube and configure an “out of office” autoresponder. Creating your auto-reply in Roundcube. 1. To start off login to your cPanel control panel and head over to the Email section. 2. From the email section click on Email Accounts. 3. Afterwards, click Check Email for the email you want to set the auto-reply on. 4. Moving on from this Roundcube overview page click on Autoresponders 5. Now, click Add Autoresponder to configure your Roundcube out of office reply. You can choose a number of options here including: 6. Finally, create your out of office reply by clicking Create.

So you’ve set up your new email. Now, it’s time to take advantage of the features available in the iPhone Mail App. Setting this up correctly grants you all the functionality of your email with many added benefits including portability and combining multiple mailboxes. These tools can be beneficial for anyone with hosting, but especially for business owners, letting them monitor multiple different email channels from the comfort of one account on the move. If you are an iCloud+ user, you may want to add your custom domain to manage your mailboxes through iCloud Mail.  How do I add my email accounts to iPhone? 1. Go to Settings then Mail. 2. Add Account. 3. Click ‘Other’ and then ‘Add Mail Account’. 4. Fill in the details with the e-mail address and password for the account you wish to set up. 5. Select the type of account that you wish to have, IMAP or POP. 6. Then fill in the username and password fields for both your Incoming and Outgoing mail server with your e-mail address and password. 7. Input the server for both as mail.domain.co.uk, replacing the ‘domain.co.uk’ with your actual domain name. 8. Click Next to proceed. 9. Click Save to complete. Congratulations, you have set up your mail account on your iPhone! How store sent emails on my iPhone? We have already discussed how to use your iPhone for your email. However, by default, iPhone selects not to store sent items on the server. This can be confusing if you use multiple mailboxes, as items sent via the iPhone will not show on the sent folder on the server. Adding the functionality for these items to be stored on both the iPhone and the server is rather simple.  1. On your iPhone Click settings. 2. Click mail, contact, and calendars. 3. Select the mail account you want to change. 4. Click on account info. Scroll down to advanced. 5. You will now see a screen that says “Advanced”. In this screen is a section called “Mailbox Behaviours”. Click on sent – mailbox button, this will display two sections. “On My iPhone” and “On the server”. 6. In the section “on the server” should be a list of all your mailboxes. 7. Scroll down to sent items on the mail server and select sent items. When you send an email from your iPhone, a copy will be passed to your mail server. Your iPhone is now configured to record sent mail on the device and server.

This guide will aid you in setting up Microsoft Outlook. Either manually through the use of IMAP (or POP3) and SMTP, or automatically via the auto account tool. Microsoft Outlook is one of the most popular email providers. Furthermore, if set up correctly, you can use Outlook to manage your entire mailbox. This removes the need to access webmail to use your email address. Having your email in Outlook is great. You can continue to benefit from using your custom domain name email, retaining the majority of Outlook’s amazing features. Also, the added flexibility of being able to access your email from any supported device. Add email to Outlook automatically Outlook can be set up automatically, In Outlook 2016 this is how the interface looks. 1. Firstly, enter your account details and click next. 2. The tool will attempt to automatically set up the email. If unsuccessful, proceed to manual set-up. Add email to Outlook Manually 3. To begin manual outlook configuration, click POP or IMAP in the following prompt. 4. Once you choose POP3 or IMAP click next. Afterwards, you will see the following sections: User Information, Server Information, and Logon Information. 5. In the user information section, enter your name and email address.The name setting is what will be displayed to recipients, so you can set this to what you want. For email address enter the email address you’re adding, for example – yourname@yourdomain.uk 6. After completing the user information section, select the account type, This will be either IMAP or POP3 and use the configurations settings below. Server Information Account Type IMAP/POP3 Incoming mail server (NON-SSL) yourdomain.tld Incoming mail server (SSL) yourdomain.tld Outgoing mail server (SMTP) yourdomain.tld Login Information User Name: yourname@yourdomain.tld Password: your password Final Checks 1. Now that you have completed the configuration. You will need to check and set further advanced settings, by clicking More Settings. 2. Afterwards, click the Outgoing Server Tab and tick the checkbox for “My outgoing server (SMTP) requires authentication” 3. After that, select the same settings checkbox, this saves time re-entering the same values. 4. Click on Advanced, from here check the port numbers. Protocol Non-SSL Port SSL Port IMAP 143 993 POP3 110 995 SMTP 25 465 5. Once you have checked over these settings, Click OK. 6. Finally, click Next, this will open the testing tool.